Special General Membership Meeting April 2nd

A special general membership meeting has been called for Wednesday, April 2nd, 2014. The meeting will be held over the lunch hour in room 7-158.

This meeting has been called to address an issue with regards to the Bylaws and signing authorities assigned by position on the Executive Board as per our Bylaws.

Background information

In the past ten years (roughly), the President, Vice-President, Secretary-Treasurer and Recording Secretary (4) were all signing authorities; the Local has a requirement that two Executive members will sign each cheque written. When the current Executive looked at the Bylaws we realized that there are only three signors stated in the Bylaws by position, not four – the President, the Vice-President & the Secretary-Treasurer. This past year has seen various issues arising from getting cheques signed given signors being away.

Given this situation, the Executive are bringing a motion to the membership for a vote to change one article of the Bylaws with the intent of dealing with this matter in a timely manner with CUPE National, who need to approve Bylaw changes prior to be accepted and in place.

The motion coming to the floor:

WHEREAS, the President, Vice-President, and Secretary-Treasurer are the only signing officers provided for by the bylaws of CUPE Local 3799 (the Local); and

WHEREAS, sometimes one or more of the Local’s signing officers are away or otherwise unavailable, resulting in signing officers having to sign cheques payable to themselves; and

WHEREAS, A Guide to Preparing Local Union Bylaws (2013), published by CUPE National, recommends allowing the designation of a signing officer in similar circumstances; therefore be it

RESOLVED, by the Local in a special membership meeting on April 2, 2014, that the Local’s bylaws, under Section 8, be amended to include a new subsection, “a”, to read:

“The main signing officers shall be the President, Vice-President, and Secretary-Treasurer. The officers comprising the Executive Board shall designate additional signing officer(s) during absences and whenever necessary to maintain the integrity of the cheque signing process.”

and that the existing subsection “a” be re-lettered “b”, and all subsequent subsections be re-lettered accordingly.

Please come out and ask questions, discuss the motion and gain an understanding of the importance of changing this language in a timely manner.

In solidarity,

Caroline